Overview

Welcome to Camp Pinecrest! Pinecrest Pavilion has a new name, but the heart of our camp hasn't changed. Expect the same unforgettable activities, incredible staff, and energetic spirit you know and love this summer.

We are busy creating a spectacular 2026 Camp Pinecrest experience! We will be announcing dates and rates soon! See the registration timeline & general information below: Camp Pinecrest (Formerly Pinecrest Pavilion) offers one-week camp sessions for children in pre-kindergarten through 6th grade, with rising 7th graders who have attended Camp Pinecrest or Pinecrest School also invited to join the fun. Each week features a unique, camp-style theme that guides our activities and adventures. Our days are thoughtfully planned to be active, engaging, and joyful, blending indoor and outdoor play, hands-on arts and crafts, STEAM experiments, nature exploration, games, building challenges, and more. Every Friday, we end the week with an exciting all-camp event, which this year includes a reptile show, a camp carnival, and an epic end-of-summer water battle.

With our revamp of Pinecrest Pavilion into Camp Pinecrest, our goal is to bring back the true spirit of summer: play, connection, and fun! Each week features a unique theme that carries through daily activities and builds excitement toward a special end-of-week event. Each day feels like a classic throwback camp experience, filled with fresh air, hands-on fun, and screen-free adventures.

Additional Information

Registration Timeline:

• January 5: Dates, rates & more shared online at pinecrestschool.org/oursummercamp.
• January 12: Registrations open for current Pinecrest families, 2026-27 applicant families, and previous camper families
• January 19: Registrations open to everyone!

Our Sessions:

• Session 1: June 15-18 (4-day session in observance of Juneteenth)
• Session 2: June 22-26
• NO CAMP OFFERED June 29- July 3 (the week of 4th of July)
• Session 3: July 6-10
• Session 4: July 13-17
• Session 5: July 20-24
• Session 6: July 27-31
• Session 7: August 3-7

Eligibility:

• We offer one-week sessions for campers from pre-kindergarten through 6th grade. Rising 7th graders who have previously attended Pinecrest Pavilion or Pinecrest School are also welcome to participate.
• Our pre-kindergarten program is open to children who will turn 4 years old by September 30 of the upcoming school year (or who are currently enrolled in Pinecrest School preschool). Campers must be fully toilet-trained and have prior preschool experience. Families may choose either a half-day or full-day option for pre-kindergarten campers.
• Full-day pre-kindergarten camp runs from 8:50 a.m. to 3:35 p.m., while the half-day option runs from 8:50 a.m. to 12:05 p.m. After-care is available for full-day pre-kindergarten campers until 6:00 p.m. While a half-day option is available, we encourage families to consider the full-day experience when possible. Full-day campers enjoy the complete camp day, including special afternoon activities and camp-wide experiences. Half-day campers will still have a fun and engaging experience, but may miss some of the extended activities and memorable moments that make Camp Pinecrest especially special.
• Rising 7th graders with prior attendance at Pinecrest Pavilion or Pinecrest School are invited to join sessions that include 6th graders. Camp Pinecrest offers full-day programming for all kindergarten through 6th grade campers, ensuring a well-rounded day of activities, creativity, and play.

Assistants-in-Training (AIT) Program:

• Former Pinecrest School students or Pinecrest Pavilion campers who are rising 8th graders through age 15 during the summer are encouraged to apply for our Assistants-in-Training (AIT) program. Accepted campers will be registered as AITs through the general camp registration form. For full program details, eligibility requirements, and application information, please visit the AIT page.
• This program not only creates fun and makes a positive impact on campers' lives, but also supports AITs in their own personal growth. Participants gain valuable skills in leadership and service while building lasting memories and meaningful relationships.
• Duties include: Assist Counselors – Support camp counselors during activities, games, and daily routines. Lead Small Activities – Help guide younger campers in structured activities or crafts under supervision. Model Positive Behavior – Demonstrate kindness, respect, and good sportsmanship for campers. Support Camper Engagement – Encourage participation, help shy campers join in, and foster a positive environment. Help with Setup & Cleanup – Assist in preparing materials for activities and tidying up spaces afterward. Learn Leadership Skills – Observe and practice decision-making, teamwork, and problem-solving. Mentor Younger Campers – Offer guidance, encouragement, and support to campers in a caring way. Follow Safety Procedures – Help ensure campers stay safe and adhere to camp rules at all times.
• The program runs for all summer sessions. Depending on your availability and camper interest, you can choose how many weeks you want to participate. Registration is for full sessions only; prorated pricing is not available. AITs are expected to work from 8:15 AM to 3:35 PM unless prior arrangements are made with camp administration.
• While we do not have an interview, those wanting to join the program must apply, register, and then do an orientation in late May that concludes with a comprehension check. More information about this will be emailed after application and registration are submitted.
• Yes, the program costs $125 per session.

Fees, Registration, & Forms:

• Camp fee is $420 per session for K-6. All K-6 camps are full-day.
• Camp fee is $210 per session for half-day Pre-Kindergarten.
• Please note that children enrolled in the half-day preschool program will not experience the full range of activities, as many special events and extended learning opportunities take place in the afternoons.
• Camp fee is $420 per session for full-day Pre-kindergarten.
• Camp fee is $125 per session for AITs.
• This fee reflects the supervision and training provided, while recognizing their contributions to the camp, so they do not pay the full camper cost.
• Full-day camp after-care hours are 3:35-6:00 p.m. Full-day after-care is billed at $14/hour with a session cap of $100; each session is billed separately.
• There is a non-refundable, non-transferable registration fee of $50 per child.
• There is a non-refundable, non-transferable deposit of $200 per child required at the time of registration. The deposit of $200 will be applied to the payment for summer camp.
• There is a sibling discount of 15% off the total due for each sibling registered after the first child. *This will show on the invoice withdrawn on Friday, May 8th, 2026, not on the initial $250 payment.
• A $50 late fee will be assessed for final balance payments, and a $25 fee will be assessed for required health forms received after the due date.
• A $25 fee will be charged for returned checks.
• Fees are not prorated for absences or partially attended sessions.
• The remaining balance will be charged by Friday, May 8th, 2026. Families who register after this date will receive an emailed invoice, and your payment will be processed within 7 days of your receipt.
• A $25 fee will be applied to any returned or disputed payments.
• Invoices will be emailed by mid-April and will be sent from Pinecrest School via [email protected]

Required Forms:

• For families new to Camp Pinecrest, a Medical Emergency Care Form and a School Entrance Health Form are necessary. For returning campers, only the Medical/Emergency Care Form is necessary. If a child requires medication while at camp, the additional Medication Authorization Form is required. For those intending to use after-care, the intent to use after-care form is also required. All required forms are due on Friday May 29th, 2026 or within 7 days of registration if registered after May 29th. If health forms are not received 14 days before your camper's scheduled session, there will be a $25 fee.
• Campers will not be permitted to attend until all required forms are submitted, and a $50 late fee will be assessed. A guideline sheet is included with the form to ensure it is completed correctly.
• Proof of identity is required. Parents/Guardians must provide one of the following: a certified copy of a birth certificate, birth registration card, passport, or an original Virginia public school report card. This information must be presented in person at Pinecrest School by Friday, May 29, 2026, or within 7 days of registration if registering after that date. If registering fewer than 7 days before the session starts, forms must be submitted by the first day of camp. Campers will not be permitted to attend until all required paperwork is submitted, and a $50 late fee will apply. Children who do not meet Virginia's proof of identity requirements will not be allowed to attend camp. Parents/guardians of children who currently attend or previously attended Pinecrest School for school or camp do not need to provide this information, as it is already on file.
• Parents/guardians of any child who requires prescription medication during the camp day must submit a completed Medication Authorization Form. This form must be filled out by both the parent/guardian and the child's physician; only the Pinecrest School Medication Authorization Form will be accepted. A separate form is required for each medication. Forms must be on file by Friday, May 29, 2026, or within 7 days of registration if registering after this date. If forms are not received at least 14 days before your camper's session, a $25 late fee will apply. For registrations made fewer than 7 days before the session start date, forms must be submitted by the first day of camp. Campers will not be permitted to attend until all required forms are submitted, and a $50 late fee will be assessed.

Before and After Care:

• After-care is available for all full-day campers from 3:35–6:00 p.m. We hope to offer before-care as well, though this will depend on staffing. A final decision will be shared closer to the start of summer. If available, before-care would run from 8:00–8:30 a.m., but is not guaranteed at this time.

What to Bring/Wear:

• Morning snack, afternoon snack, and lunch
• Bag or backpack
• Comfortable play clothing that might get messy!
• Hat and/or sunglasses (outdoor use only)
• Each camper will receive a complimentary Camp Pinecrest t-shirt, which will be distributed on the first day of first session. The Pinecrest t-shirt is not a camp uniform. Campers are encouraged to wear their camp t-shirts whenever they would like and any spirit days.
• ** Campers should not bring any personal items such as mobile phones, iPods, collectibles, handheld gaming devices, and/or any other electronic devices. Pinecrest School is not responsible for any items lost or damaged that have been brought into camp for any reason. Please label everything with a name or initials.

Food Policy:

• There will be a mid-morning snack break. Campers should bring a small snack from home.
• Full-day campers should bring a bag lunch and drink; lunch is not provided.
• Half-day pre-kindergarten campers will eat only a morning snack.
• Full-day pre-kindergarten campers should bring a morning and afternoon snack.
• K-6 campers attending after-care will also eat an afternoon snack.
• ** Microwaves and refrigeration are not available. All food including snacks should be brought to camp in a lunch box or bag. Lunches must be clearly labeled with the child's name and date (this is a Commonwealth of Virginia licensing requirement).

Drop-off & Pick-up:

• The camp day begins at 8:50 a.m. Campers may be dropped off beginning at 8:30 a.m.
• Half-day pre-kindergarten campers are dismissed at 12:05 p.m. K-6 campers and full-day pre-kindergarten campers not attending after-care are dismissed at 3:35 p.m.
• After-care for all full-day campers is available until 6 p.m. Campers who are not picked up on time will be taken to after-care.
• **Carefully following the drop-off, pick-up, and carpool guidelines that are emailed to all parents/guardians will help ensure that the carpool line runs efficiently, and that children are safe during arrival and dismissal times. Please exhibit patience and caution at all times in the drop-off/pick-up line.

Camp Policies:

• Conduct: Campers are expected to exhibit safe, positive and appropriate behavior at all times. Campers not complying with the standards of behavior outlined in the Pinecrest School Behavior Accountability Plan (which can be found in the school's handbook) will be dismissed from camp without a refund.
• Photos and Media Release: Photos and videos are taken regularly at school and camp. It should be understood that with the completion and submission of the summer camp registration form, parents/guardians give express permission to Pinecrest School that their child's photo and/or video may be shared with the school or camp community and could be used in school or camp brochures, ads, media coverage, on the school website, on the school's social media sites, et cetera. Campers names are never used with photos or videos.
• Licensing and Accreditation: Pinecrest School's preschool, before-care, after-care, and camp programs are licensed and inspected semi-annually by the Virginia Department of Education Division of Early Childhood Care and Education (formerly under the Social Services umbrella).